Duties
Reporting to the Director, assists with various procurement activities; performs duties related to coordinating the agency conference/travel activities.
Duties and Responsibilities
- Attends and assists at bid openings.
- Assists in the completion of administrative reviews of proposals.
- Assists with sole source procurements, small purchases, and formal solicitations as needed.
- Contacts outside vendors to locate and secure meeting space and rooming blocks for agency functions.
- Negotiates and monitors vendor contracts.
- Maintains conference/workshop contract files.
- Assist with agency contract obligations.
- Maintains contract and procurement files.
- Maintains electronic file of scanned contracts.
- Updates and maintains the contract tracking system.
- Tracks and files required insurance certificates, mandatory contractor trainings, and multi-year certifications.
- Tracks receipt of post-performance reviews.
- In coordination with the agency's Records Management Coordinator, serves as department liaison for records management.
- Participates in department, center, and agency training and/or cross-functional teams as designated by management.
- Assists with obligations.
- Assists with Business Enterprise Program (BEP) and veterans' compliance and spend and compliance.
- Assists in creating board reports.
- Assists with education purchasing program.
- Assists with expenditure review scheduling and preparation.
- Assists with other required agency reporting.
- Serves as obligations back up as needed.
- Performs other duties as assigned.
Salary/Benefits
Department: Procurement Services
Anticipated Starting Salary Range: $49,716 - $60,719
Full Salary Range: $49,716 - $78,141
Office Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.
How to Apply
To view full posting and apply electronically, please visit https://www.isbe.net/Lists/ISBECareers/CareerDisplayForm.aspx?ID=1209. nterested parties must submit the required application, cover letter, resume, and transcripts (unofficial until recommended for hire). The subject line should include the position number(s) you are applying for.