Duties
Human Resources:
-Enroll New Employees
-Set up Payout Categories for Contract
-Set up Payroll Calendar for 9mo, 10mo, 12 mo employees
-Attached each employee to a Calendar and Category
-Set up Contracts for each employee
-Set up deductions/benefits for each employee
-Enroll Employees in Health, Life, Dental, Vision, Disability, Hospital Indemnity and Critical Illness Insurance Annually
-Assist/File Insurance Claims
-Maintain Updates in Employee Navigator
-Maintain IMRF files in IMRF program
-Maintain TRS files in TRS program
-Complete FOIA requests
Payroll Duties:
-Maintain SDS system with updates
-Timesheets-Gather/Calculate/Input
-Enter and track employee absence/substitutes in SDS
-Monitor/track TRS/IMRF retirees to make sure not going over 600 hours
-Calculate and submit Garnishments
-Upload ACH file to Bank for Direct Deposits
-Upload ACH file to bank for CEEA and CESEU Union dues payment
-Submit wage/dues deduction file report to CEEA and CESEU Unions each pay
-Upload IMRF file/Submit ACH ded/ben Payment/balance each Payroll file to IMRF
-Upload TRS file/Submit ACH Payment and balance each payroll in Gemini
-Upload TRS SSP Voya file to Gemini
-Upload Omni/TSA 403b file per pay in Epars
-Upload File/Maintain Records/Submit ACH payments for HSA/FLEX deductions in Clarity program
-Section 125 Report
-Print/Send Payroll deduction/benefit checks to Vendors
-Pay IL-501 State Withholdings taxes in MyTAXILLINOIS
-Pay Federal Withholding taxes in EFTPS System
-Pay Social Security/Medicare withholdings in EFTPS System
-Create Accounting/Payroll Numbers if needed
Duties by Month:
-Upload Monthly wage report to MYTAXILLINOIS for IDES
-Complete IDES reports for Unemployment personnel
-Complete SIDES E-responses for Unemployment
-Report/complete fraudulent claims report to IDES
-Transfer/Reclassify Accounts Payable Transactions
-Title I-ESSEA of 1965 Grant Report
-Federal Special Ed IDEA PreSchool Flow Through Grant Report
-Federal Special Ed IDEA Part B Flow through Grant Report
-Submit Title V/School Improvement/School Maintenance Grant Reports and track expenses by budget (and any additional grants the school applies for)
-Maintain Gemini Account in TRS
-Maintain online BCBS/Equitable Enrollments/changes information on their sites
-Data Quality Dashboard/Monitor & Correct Issues
-Submit monthly employee list to each union
-Weekly 1 hr TRS Updates Webinar
-Monthly SDS Webinar
-Monthly IMRF Updates Webinar
Quarterly Reports:
-Complete 941 Employer’s Quarterly Federal Tax Return
-Complete IL 941 Illinois withholding Income Tax Return
-Upload Schedule P Report to state
-Complete Quarterly Unemployment Report
Annual Reports:
-Complete Site Based Annual Report
-Transportation Claim Report
-Complete in April for Special Ed District
-Complete by August 15 for ISBE
-Complete in Oct/Nov with the AFR Report
-Complete/Balance/Submit TRS Annual Report by August 15th
-Complete Teachers Salary Study Report
-Complete/Submit Unemployment Annual Report
-Complete/Submit Workman’s Comp Annual Audit Report for Workman’s Comp
-Special Education Orphanage Report
-Special Education Personnel Report
-Prepare/Submit to employees W-2’s/Upload W-2’s to IRS in BSO System
-Upload W-3 to IRS in BSO System
-Upload 1099’s to IRS in IRIS System
-Set up each employees ACA Offer & Coverage
-Prepare/Submit/Upload to employees ACA 1094C/State 1095C Forms to Air System
-Break down Annual Budget into accounts in SDS
-EIS Employment/Positions Report in IWAS
-EIS Contract Positions Days in IWAS
-EIS Non Certified Staff Report in IWAS
-EIS Salary Report in IWAS
-EIS Unfilled Positions Report
-TRS Supplemental Reports
-Employee Salary Verification Sheets
-Certified/Non Certified/Bus Driver Seniority list
-Extra Curricular Assignments List
-Extra Curricular Continuation Forms
-Certified Salary Schedule
-Calculate TRS 5 year Retirement Plan for Teachers
-Calculate IMRF 2 year Retirement Plan for Non Certified
-Help TRS/IMRF employees with retirement paperwork
-Other District’s Annual Audit Verifications for their Auditors
-PCG-Illinois School Based Health Services Program Reporting Quarter Reports
-Report Salary/Benefits for Admin/Secretaries/Aides/Sp ED Teachers/Nurses/Speech and Social Workers Quarterly
-Report Costs by Job Category Reports Quarterly
-Report District Wide Expenditures Quarterly
-Fee for Service Cost Calculation Report
-Medicaid Annual Cost Report
-Medicaid Monthly Staff Pools and Calendars
-Medicaid Quarterly Administrative Claiming Cost Report
-Annual Cost Report
-Annual Transportation Cost Report
-Monthly Training Webinar