Job Details

Executive Assistant to the Superintendent

Assist and support the Superintendent in the day to day operations of the school district
Demonstrate discretion, sound judgment, and ethical behavior in handling confidential situations
Coordinate and oversee the preparation of the Board of Education agenda, dissemination of materials to appropriate persons, attend Board meetings, prepare official minutes of Board meetings and maintain official records of the minutes
Post information on open meetings with appropriate media sources
Handle the processing of the Superintendent’s correspondence, inquiries, reports, notices, etc.
Maintain accurate filing system for all district documents
Purchasing of office supplies
Official student enrollment reporting to state
Update the website on Board meetings and agendas
Ensure compliance with ISBE document retention procedures
Maintain Superintendent Calendar, schedule appointments, make travel arrangements
Prepare District 126 Calendars (ISBE, Parent Calendars)
Coordinate and maintain facility usage
Administer and oversee the Food Service program (Cook training, parent applications, reporting)
Complete General State Aid report to ISBE
Maintain security card access system
Monitor School Board elections
Coordinate Clark Alford and Marilyn Clemens scholarships
Coordinate and prepare Report to the Community (three times a year)
Process Workers Compensation claims

Minimum High School Diploma or equivalent
Excellent oral and written communication skills
Strong interpersonal skills,
Demonstrated proficiency in using word processing and database programs including speed and accuracy
Knowledge of principles, practices and procedures utilized in an administrative office

Physical Requirements:

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time;
This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned;
This job description is subject to change at any time
District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990

Apply on Applitrack:

https://www.applitrack.com/scook/onlineapp/default.aspx?choosedistrict=true&applitrackclient=826

10/5/2026

10/30/2026

10/5/2026

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