Duties
Primary Responsibilities
Payroll, State Reporting & Financial Operations
- End-to-End Payroll Administration: Manage, prepare, and execute accurate semi-monthly payroll processing for just over 100 certified and non-certified personnel utilizing Skyward Qmlativ.
- Timekeeping Receive, verify, and reconcile employee timecards, electronic absence reports, in coordination with school secretaries to ensure correct payroll distribution.
- Pension & Retirement Compliance: Calculate, reconcile, and electronically submit monthly and annual reports for the Illinois Teacher’s Retirement System (TRS) Gemini system and the Illinois Municipal Retirement Fund (IMRF).
- State & Statutory Reporting: Oversee the compilation, verification, and timely submission of state-mandated reporting, including the annual ISBE Employment Information System (EIS) Salary Data Reporting and the annual IMRF Wage Report.
- Annual Statement of Affairs: Partner directly with the CSBO to prepare, compile, and finalize employee earnings data for the annual Intergovernmental Agreement and School District Annual Statement of Affairs (ISBE Form 50-37) for public posting and state submission.
- Account Reconciliation: Record, verify, and reconcile payroll liabilities and contractual deductions on a monthly basis to maintain the integrity of the district's fiduciary accounts.
- Banking & Internal Controls: Execute daily and cyclical internal controls, including "Positive Pay" fraud-prevention workflows for both accounts payable and payroll bank distributions, to securely safeguard district assets.
- Budgetary & Audit Support: Provide precise salary matrixes, deduction data, and benefit structures to the CSBO for annual budget construction and act as the primary payroll contact for the district auditor during annual reviews.
- Taxation & Year-End Processing: Process all federal and state tax withholdings, quarterly 941s, year-end W-2 generation, wage garnishments, and voluntary employee deductions.
Human Resources, Benefits & Compliance Management
- Benefits & Retirement Plan Administration: Manage and coordinate the district's health, dental, vision, life, and long-term disability programs. Administer the district's Section 125 flexible spending accounts, 403(b) annuities, and 457 deferred compensation plans.
- Employee Consultation: Meet with and review the district's comprehensive benefits package, leaves, and payroll structures with new hires and existing staff.
- Regulatory & ACA Compliance: Maintain rigorous compliance with federal and state Department of Labor laws, ISBE directives, local Board policies, and Affordable Care Act (ACA) reporting requirements.
- FMLA Management: Oversee and document Family and Medical Leave Act (FMLA) compliance, tracking employee leave timelines, and coordination of short-term disability benefits.
- Personnel File Integrity: Direct the security and maintenance of audit-ready physical and digital personnel files, actively tracking professional educator licensure (PEL) status, qualifications, and credentials for all certified staff.
Qualifications
Qualifications & Job Requirements
- Experience: A minimum of five (5) years of successful, verifiable experience managing complex payroll, benefit, and retirement reporting operations. Direct experience within an Illinois public school district business office is highly preferred.
- Software Mastery: Demonstrated, hands-on proficiency in Skyward Qmlativ is strictly required. Highly proficient in Microsoft Excel (data analysis), ISBE IWAS portals (EIS), retirement systems (TRS Gemini/IMRF Employer Access), and Google Suite.
- Education: An Associate's or Bachelor’s degree in accounting, human resources, finance, business administration, or a closely related field is preferred; exceptional, direct public school district experience will be heavily weighted in lieu of a degree.
- Knowledge Base: Comprehensive understanding of the Illinois School Code, public sector fund accounting basics, TRS/IMRF tier structures, and payroll compliance laws.
- Core Competencies: Uncompromising ethical standards and discretion; ability to manage multiple strict statutory deadlines independently; superior written and interpersonal communication skills suited for an upscale, collaborative, and professional educational environment.
Salary/Benefits
Position Title: HR/Business Coordinator
- Reports To: Chief School Business Official (CSBO)
- Classification: Full-Time, 12-Month, Non-Certified/Support Staff
- Salary Range: $90,000-$110,00
How to Apply
Please CLICK HERE to apply.