Duties
Payroll:
- Processing payroll accurately in an efficient and timely manner, preparation and maintenance of automated and manual records and reports
- Ability to meet schedules and time lines
- Proficient in inputting, balancing and reconciling payroll data
- Proficient in mathematical computation of salaries, employee deductions, time sheets, etc.
- Post payroll to employee portal; sort and distribute payroll checks on a bi-weekly basis
- Organize and prepare data for Medicaid Quarterly reporting
- Maintenance of permanent employee files
- Adherence to and familiarity with collective bargaining agreements and procedures
- Preparation and submission of reports as required by TRS, IMRF, and IRS
- Confidential handling of payroll and other sensitive information
- Ability to de detail oriented and accurate in performance of all responsibilities and duties
Benefit Administration:
- Maintain employee benefits for accuracy
- Coordinate Open Enrollment annually for all employees
- Process and assist employees with the completion of enrollment forms
- Verify insurance billings for accuracy on a monthly basis
- Update and maintain all insurance websites
- Troubleshoot and resolve employee issues and concerns regarding benefits
- Perform a variety of technical duties in support of employee benefit programs
- Process and assist employees with the completion of enrollment forms
Employee Attendance /Aesop:
- Establish and maintain all attendance records both on Aesop and iVisions
- Assist and troubleshoot attendance/Aesop related issues
- Update employee attendance days annually according to collective bargaining agreements
- Reconcile substitute days for payment
- Print reports for reconciliation and accuracy
Secretarial / General Office:
- Act as backup for Accounts Payable and Superintendent’s Secretary
- Demonstrate proficiency in typing of word processing, spreadsheets, databases and other documents
- Be able to operate a variety of office equipment including computer and assigned software
- Maintain accurate filing system
- Answer phones, take messages, and sort interschool mail and distribute within office daily
- Communicate effectively and professionally both orally and in writing