Duties
Essential Duties & Responsibilities:
Front Office & Communication
- Greet and assist students, parents, staff, and visitors in a professional and welcoming manner
- Answer and direct incoming phone calls, take messages, and respond to general inquiries
- Manage incoming and outgoing school correspondence, emails, and mailings
- Maintain a safe and organized front office environment
Student Records & Attendance
- Process student enrollment, withdrawals, and transfers
- Maintain accurate and up-to-date student records and cumulative files
- Record and monitor daily student attendance and notify parents of absences
- Generate attendance reports as requested by administration
Administrative Support
- Provide clerical support to the principal and administrative staff
- Prepare and distribute newsletters, flyers, announcements, and other school communications
- Schedule and coordinate meetings, appointments, and school events
- Order, track, and distribute office and classroom supplies
- Operate and maintain office equipment including copiers, printers, and fax machines
Health & Safety
- Contact parents or emergency contacts when students are ill or injured
- Follow protocols for visitor sign-in and building security procedures
- Assist with emergency drills and procedures as directed
Financial & Record Keeping
- Collect and record school fees, activity funds, and other payments
- Assist with basic bookkeeping and maintain financial records as assigned
- Prepare purchase orders and process invoices under the direction of administration
Qualifications
High school diploma or equivalent required; Associate's degree preferred
- Proficiency in Microsoft Office Suite and student information systems (Skyward) preferred
- Strong organizational, communication, and interpersonal skills
- Ability to multitask and remain calm in a fast-paced environment
- Must pass a background check
Salary/Benefits
To be determined with selected candidate based on experience.
How to Apply
Interested applicants should send a letter of application and resume to:
Dr. Patrick McGinthy, Principal
Gillespie Middle School
412 Oregon Street
Gillespie, IL 62033