Duties
Description:
Full-time District Accountant (12 month position)
General Accounting and Administrative Support
- Provide full-time accounting and administrative support under the direction of the CSBO/Treasurer.
- Perform bookkeeping and accounting tasks to ensure efficient and effective school and district operations.
- Assist in maintaining all financial recordkeeping systems, both electronic and manual.
- Develop and maintain strong internal financial controls.
- Maintain knowledge of accounting and financial reporting rules, regulations, and procedures as they pertain to District 113A.
- Support the Superintendent and CSBO with specialized duties as needed.
- Ensure the effective and efficient operation of the Business Office.
Financial Operations
- Reconcile bank statements and perform inter-fund transfers and journal entries as directed.
- Handle all cash receipts and online transactions associated with district revenue.
- Assist with investment and cash management activities.
- Support preparation of monthly financial reports for the Board of Education.
- Assist in preparing the Annual Budget and related financial spreadsheets.
- Enter departmental level budget detail into Skyward.
- Help prepare for the annual audit and respond to auditor inquiries.
- Taking cash deposits to Chase.
- Depositing checks to Chase via mobile deposit.
- Tracking P-Cards, replacing lost cards, and reporting fraudulent charges to BMO.
- Importing P-Card transactions and monitoring approvals, account codes, and attachments
- Training new staff on P-Cards, including recording training videos
- Completing journal entries requested by departments and CSBO and loading the backup documentation into Skyward.
Recordkeeping and Data Management
- Maintain all district financial records and state recordkeeping systems.
- Create and maintain detailed financial databases and related reporting tools.
- Track and manage records for teacher and school budgets, student activity accounts, online purchases, and grant expenditure reports.
- Use electronic and manual filing systems to ensure efficient record collection, retention, and retrieval.
- Maintain confidentiality of all financial records.
- Tracking outstanding student fee balances.
- Sending correspondence in Skyward Student regarding outstanding fees
- Approving/Denying fee waivers and sending letters to parents
- Assist with programmatic changes within Skyward related to employee usage authorities, report changes, and other needs as directed by the CSBO
- Work with District Office staff in maintaining the physical files kept in the records room.
Communication and Customer Service
- Serve as the internal and external point of contact for administrative staff, teachers, booster organizations, parents/guardians, students, and community members regarding financial operations and reporting.
- Act as liaison for the CSBO/Treasurer to communicate rules, policies, procedures, and regulations.
- Respond to inquiries via letter, phone, email, fax, or in person.
- Coordinate the transfer of information between schools, programs, outside agencies, and districts.
- Maintain internal communication systems to keep staff informed.
- Maintain strong working relationships with banking representatives and support updates to authorization levels as needed.
- Initiate and manage fund transfers to meet Accounts Payable and Payroll distribution requirements.
Additional Support Duties
- Assist with the development and completion of accounting spreadsheets and files as requested.
- Serve as backup to payroll and accounts payable position.
- Perform other duties as assigned by the CSBO/Treasurer.
Qualifications
Qualifications:
Undergraduate degree, preferably in Accounting;
School District accounting/bookkeeping experience preferred;
Knowledge of IL Program Accounting Manual preferred;
Knowledge of Skyward, RevTrak, and IWAS preferred;
Proficient in computer skills, which include MS Office and Google;
Broad knowledge of office and administrative procedures and functions;
Must be detail oriented and deadline driven with strong organizational, written and oral communication skills;
Must be able to manage multiple tasks;
Must be able to work independently and as part of a team;
Must have excellent analytical ability to proactively work out problems ad implement solutions;
Must maintain a high level of professionalism, integrity, trust and confidence.
Salary/Benefits
Starting Salary Range: $65,000-70,000 based on experience
How to Apply
Application Procedure:
Complete online application. Please do NOT send any additional documents at this time.
Selection Procedure:
Qualified applicants will be screened for this position. The CSBO will contact applicants who will be invited to participate in an interview. The interview may include several office skills assessments.