Duties

POSITION SUMMARY:

Provides confidential administrative and operational support to the Human Resources Department. Assists with personnel records, onboarding, compliance tracking, reporting, and department communications while ensuring accuracy, organization, and strict confidentiality.

DUTIES AND RESPONSIBILITIES:

Confidential Records & Personnel Support

• Maintain and organize confidential employee records and personnel files
• Track licensure, evaluations, leave records, and mandated trainings
• Process onboarding documentation, background checks, and employment verifications

Human Resources Operations

• Support onboarding and offboarding processes
• Assist with benefits, leave, and compliance documentation
• Process employment actions (resignations, retirements, status changes)

Administrative Support

• Manage calendars, meetings, interviews, and correspondence
• Prepare reports, letters, agendas, and presentations
• Serve as a primary contact for HR inquiries

Meetings & Communication

• Schedule meetings and prepare materials
• Record minutes and track follow-up items
• Draft and distribute HR communications

Data & Reporting

• Maintain HR databases and spreadsheets
• Assist with reports for district leadership, Board, and compliance requirements

Customer Service

• Provide professional support to staff, applicants, and visitors
• Assist with HR systems and procedural guidance

OTHER DUTIES:

• Assist with special projects and department initiatives
• Perform other duties as assigned by the Director of Human Resources

Qualifications

• Bachelor’s Degree required (HR, Business, or related field preferred)
• Minimum five (5) years of administrative or office support experience; HR or school district experience preferred
• Proficiency in Microsoft Office and Google Workspace
• Strong organizational, communication, and customer service skills
• Ability to manage confidential information with discretion
• Ability to work independently, prioritize tasks, and meet deadlines
• Experience with Human Resource Information Systems (HRIS) or district systems preferred
• Valid driver’s license

Salary/Benefits

Reports To: Director of Human Resources

Evaluation: Director of Human Resources

Work Day: 8:00 AM – 4:00 PM

Work Year: 12 Months (260 Workdays)

Salary: $55,000

How to Apply

APPLICATION:

Complete the application on our district website, www.sd149.org, using AppliTrack. Contact Dr. LaTonya Applewhite, Director of Human Resources, with questions at applewhitel@sd149.org.

Link to District/Third Party Online Application Web Page

https://www.applitrack.com/dolton/onlineapp/

Email Address

applewhitel@sd149.org

School District

Dolton SD 149

Position Website

https://www.applitrack.com/dolton/onlineapp/default.aspx?Category=Secretarial%2fClerical

ILearn Link

ILearn

Report Card Link

District Report Card