Duties

 Support to Business Manager & Payroll Specialist (Primary Function)

 Quarterly Responsibilities

• Prepare and submit Quarterly Medicaid Administrative Claim Reports.
• Assist Payroll Specialist with quarterly wage/contribution reporting (IDOL, IMRF, TRS as required).
• Support quarterly insurance reconciliation and liability, property, and workers’ compensation reporting.
• Assist Business Manager in preparing quarterly financial summaries or compliance reporting for Cabinet and the Board.

Monthly Responsibilities

• Prepare and submit monthly meal claims for all federal nutrition programs.
• Track workers’ compensation claims and communicate updates to district leadership.
• Reconcile petty cash receipts and disbursements.

Annual Responsibilities

• Support annual Open Enrollment, benefit changes, and onboarding sessions.
• Assist with annual audit preparation and organization of required financial and insurance documentation.
• Assist with annual NSLP RFP/bid preparation and ISBE-required reporting.
• Support annual state and federal submissions as required.

 Employee Benefits, Insurance, and Risk Management

• Manage employee and student accident reports.
• Track and follow up on workers’ compensation claims and return-to-work status.
• Maintain accurate benefits records and documentation.
• Coordinate with the district’s insurance broker for claims and updates.

 Nutrition Services Administration

• Submit monthly claims for NSLP, SBP, Snack Program, and Seamless Summer.
• Assist with the NSLP RFP/bid process and documentation.
• Ensure compliance with ISBE requirements for all Child Nutrition Programs.
• Conduct or assist with required on-site reviews at schools.
• Maintain meal count documentation and corrective action records.

 Administrative Assistant Support — Curriculum, Instruction & Assessment

• Schedule meetings, coordinate calendars, and manage communication.
• Prepare agendas, meeting minutes, and memos.
• Support professional development logistics and instructional program documentation.
• Maintain electronic and physical filing systems for curriculum and assessment.
• Assist with data collection, reporting needs, and instructional records management.

 Administrative Assistant Support — IT Department

• Schedule and organize IT meetings, trainings, and project timelines.
• Assist with inventory tracking, device deployment records, and purchase orders.
• Maintain communication logs, help desk summaries, and documentation records.
• Support IT staff with clerical and organizational tasks.

 Additional Office & Clerical Support

• Assist with Board Clerk responsibilities when assigned.
• Provide coverage for reception, HR, Payroll, or Business Office operations as needed.
• Maintain organized office systems, documentation logs, and retention files.
• Perform other duties as assigned by the Business Manager or Superintendent.

Qualifications

• Associate’s Degree in Accounting, Business, or related field (Bachelor’s degree preferred)
• Minimum three years’ experience in a school district or comparable setting
• Experience supporting benefits, payroll, or financial reporting preferred
• Proficiency in Microsoft Office Suite and Google Workspace
• Experience with Infinite Visions or similar systems preferred
• Ability to maintain confidentiality and work with accuracy and attention to detail
• Strong customer service and communication skills
• Ability to work independently, manage multiple deadlines, and collaborate across departments
• Experience working with Infinite Visions preferred

Salary/Benefits

Salary: $55,000

Link to District/Third Party Online Application Web Page

https://www.applitrack.com/dolton/onlineapp/default.aspx

School District

https://www.sd149.org/

ILearn Link

ILearn

Report Card Link

District Report Card