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  • Position Type:
      Support Staff/12 Month Position

  • Date Posted:

  • Location:
      Pupil Personnel Services Department

  • Date Available:

  Job Summary: 


The PPS Financial Secretary performs secretarial responsibilities necessary for an efficient and effective office. The individual assists the Director of Pupil Personnel services in the performance of their responsibilities.
  • · Handles mail and correspondence of the office, responding to routine requests for information and data processing.
  • · Ensures that all communications from the office meet proper written and oral English standards.
  • · Greets visitors and answers telephone calls in a pleasant and efficient manner, communicating effectively in routine, sensitive and confidential matters.
  • · Maintains an efficient and well-organized electronic paper data collection and filing systems, including confidential files.
  • · Compiles and organizes data and information necessary for the efficient operation of the office, the completion of required District and State data collections, and the completion of the administrator’s responsibilities.
  • · Works with the Director of PPS to order materials for staff throughout the District.
  • · Orders and maintains office supplies and provides for the maintenance and repair of equipment.
  • · Assists the Director of PPS in managing the budget in iVisions.
  • · Creates and maintains a clean, attractive, orderly, safe and efficient office environment.
  • · Recommends to the administrator improvements needed in office procedures or operation.
  • · Works cooperatively with staff members on the completion of large or time sensitive projects or emergencies.
  • · Maintains a safe working condition and operates electronic and other equipment needed to carry out job functions and responsibilities.





  • High School Diploma or equivalent required.
  • Graduate of a recognized program of secretarial studies preferred.
  • Three years’ experience as a secretary or two years’ experience as school secretary preferred.  
  • Ability to effectively communicate verbally and in writing with staff, parents, and the general public in a clear, articulate, and courteous manner.
  • Ability to communicate with a diverse community.
  • Demonstrated proficiency using Microsoft Office programs, such as Word and Excel, and other school-related software.
  • Demonstrated proficiency in office related tasks such as typing, filing, and organization.
  • Demonstrates appropriate telephone etiquette, with proper voice inflection.
  • Ability to positively react to change productively and handle additional tasks as assigned.
  • Flexibility to work alone or with others in a wide variety of circumstances.
  • Ability to exercise good judgment and work in an environment with frequent interruptions.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals.
  • Ability to maintain confidentiality.
  • Ability to solve practical problems


Salary and Benefits


  • $17.33 hourly rate
  • The District offers a competitive benefits package;
  • An employee assistance program if offered to employees and their immediate families;

Additional Notes

Work Conditions

  • 12 month work year;
  • Work Hours: 8:00 a.m.-4:00 p.m.

How to Apply

Application Procedure: Submit application on-line www.district130.org


Cook County School District 130 is an Equal Opportunity Employer.

Job Posting Date


Start Date