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Description: The Faculty Secretary supports all faculty members with clerical tasks and provides substitute coordination for all staff.

Essential Duties and Responsibilities:

  • Assists faculty with copying, printing, and word processing
  • Maintains and operates all faculty workroom high-volume copiers and equipment
  • Supervises faculty work areas and maintains supplies
  • Manages incoming and outgoing mail during the school year
  • Informs the Technology Department of equipment service issues
  • Maintains an inventory of paper
  • Transcribes and communicates meeting notes for faculty-related meetings and events
  • Keeps the faculty workroom clean, organized and in functional order.
  • Supports teacher professional development tracking in My Learning Plan and tracking professional development credits.
  • Monitors KTI course completion and facilitates payment of staff
  • Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
  • Performs other job-related duties as assigned by the direct supervisor
  • Adheres to Board of Education policies and procedures

Substitute Coordination Responsibilities

  • Monitors faculty and staff substitute requests and assigns/fills substitute vacancies
  • Prepares and supports substitutes for scheduled assignments
  • Maintains accurate absence and substitute work schedule records
  • Effectively utilizes the sub management system and provides training to staff when necessary
  • Maintains communication with the Human Resources Department and Payroll Department regarding substitute coordination
  • Records and communicates substitute concerns and needs with appropriate staff
  • Maintains ongoing communication with faculty, staff, and administrators regarding substitute processes, needs, and coordination


Qualifications and Requirements:

  • High School Diploma or equivalent
  • Experience with Frontline Absence Management (formerly Aesop) - preferred
  • Clerical and secretarial experience - preferred
  • Experience with Google Workspace, office, and school-based management systems - preferred
  • Strong verbal and written communication skills
  • Strong interpersonal skills and positive problem-solving attitude
  • Comfortable and pleasant demeanor in busy environments
  • Ability to: 
    • work under pressure
    • work with speed, attention to detail, consistency, and organization
    • prioritize workflow while working with many individuals
    • work harmoniously, cooperatively, and effectively with all stakeholders
    • meet deadlines
    • work effectively in office and school-based management systems
  • Maintain confidentiality


Starting Compensation Range: $19.00/hour

Additional Notes

Tuition Reimbursement available

Health Insurance available

How to Apply

Application Procedure: Interested candidates must apply online. Click here to access the online application.

To learn more about Lake Forest High School, visit our website at www.lakeforestschools.org.

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