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Duties and Responsibilities:

General

Uphold established Board of Education policies, regulations, and administrative procedures
Additional duties as assigned

Primary Responsibilities:

Payroll

Compile, process, and audit payroll for all staff on a semi-monthly basis, including salaries, timesheets, stipends, and appropriate deductions (e.g., insurance, flexible spending, taxes)
Receive and respond to verification of employment requests
Organize and distribute annual W-2 and 1095-C
Edit and process required reports, including the TRS and Pension Contributions
Prepare the monthly Teacher Retirement System Contributions
Assist the Business Manager with various payroll adjustments throughout the pay period
In conjunction with the Proviso Township Treasurer’s Office (TTO):
Deposit net earnings into checking accounts, and prepare live checks as needed
Report federal, state, and social security tax liabilities and payments on required cycles

Insurance and Benefits Enrollment

Process and/or submit open enrollment changes for all eligible employees
Receive and submit the necessary paperwork to each insurance company for all terminations
Reconcile and submit payments for all insurance monthly
Distribute monthly invoices to employees on leave
Manage the online employee benefits portal

Accounts Payable and Receivable

Process all requisitions (purchase orders, check requests, etc.)
Process all invoices after materials are verified and payment authorized by the administration
Prepare monthly accounts receivable, including invoicing and bank deposits
Prepare monthly bills payable list for Board of Education approval, including staff reimbursements
Review, validate, and process IRS 1099s
Research vendor statements for outstanding balances and contact vendors as needed
Manage the district P-Card program, including card ordering and transaction audits

Bookkeeping, Reconciliations, and Reporting

Complete fiscal year and calendar year rollover tasks
Create payroll records
With the assistance of the superintendent’s secretary, create employee records
Assist the business manager with the district’s financial auditing firm to complete the annual audit

Skills and Abilities:

Infinite Vision Experience Preferred
Communicate courteously, effectively, and accurately in English, both orally and in writing
Establish and maintain effective working relationships with internal and external stakeholders
Work independently, stay on task, and complete assigned projects and duties in a timely manner
Demonstrate excellent organizational skills and adapt flexibly to diverse and changing tasks

Regionally Competitive

https://www.applitrack.com/komarek94/onlineapp/

2/7/2023

2/13/2023