Duties
The following duties of the administrative assistant will be shared with the bookkeeper position.
- Develop and process monthly payroll
- Ensure that bills are ready for Board of Education approval and payments made the following day
- Enter all receipts for the school district checking account
- Enter all journal entries
- Balance bank statement monthly with treasurer
- Generate all end-of-month and end-of-year reports
- Complete all federal and state taxes after each payroll and prepare quarterly and yearly returns
- Balance the Imprest Fund monthly
- Complete IMRF file and withholdings monthly.
- Act as IMRF local agent
- Process all garnishments, TRS payroll deductions, child support withholdings, union dues, United Way deductions, credit union withholdings, and annuities
- Ensure that petty cash is reimbursed monthly
- Generate all printouts and information for auditors
- Generate figures for Official State Budget yearly
- Ensure that all monies are deposited and a clear paper trail is created
- Act as a district notary
- Track expenditures and keep the superintendent aware of overspending
- Deal with employees and TRS regarding retirement forms, benefits, questions, etc.
- Act as the district agent to enroll new employees in eligible programs
- Respond to requests regarding employment from mortgage companies, unemployment office, etc.
- Maintain payroll files, current and for past 6 years
- Submit Teacher Service Record information to ISBE yearly
- Close out books at end of fiscal year
- Process W-2 forms for distribution in January of each year and submitting data file to Social Security Administration
- Inspect District property and observe activities on District property for unsafe conditions which may lead to injury; correct any unsafe practices and conditions and to report all other potential safety hazards to their supervisors.
- Work with supervisors to develop and maintain a program of safe conditions and practices for the welfare of the students, faculty, employees, volunteers, visitors and other invitees.
- Follow the safety guidelines specified in the Safety and Risk Management Plan for Washington Grade School District #52
- Perform all other duties necessary to the position and other duties as may be assigned by the Superintendent
Salary/Benefits
This is a 12 month full time position with full benefits and will be paid according to experience and skills.
How to Apply
Please apply using our online application process