Duties

Essential Duties:

• Serve as the primary administrative support to the Assistant Superintendent of Educational Services.
• Coordinate schedules, communications, and documentation to facilitate effective workflow and follow-through on departmental responsibilities.
• Assist in compiling, reviewing, and submitting required reports, including those related to federal and state grants (e.g. Expenditure Reports, etc.).
• Collaborate with private schools to manage aspects of grant applications and compliance.
• Support the coordination of district professional learning, including internal trainings and external conference registrations, travel arrangements, and reimbursements.
• Maintain accurate records and attendance tracking for district meetings and development activities.
• Oversee and manage the onboarding, interviewing, and placement of student teachers, interns, practicum students, and field observers, including coordination with universities, facilitation of in-person interviews, and communication with both college representatives and district staff (Student teacher placement requests will be processed exclusively through the university and student teacher candidates will be required to attend an in-person interview with Skokie 68 prior to approval).
• Prepare materials, communications, and resources for Teacher Institute Days and New Teacher Orientation.
• Serve as the designated webmaster for the Educational Services section of the district website.
• Draft professional correspondence and reports for the purpose of documenting activities, supporting communication, and meeting compliance needs.
• Maintain secure and organized files and records to support documentation, historical reference, and compliance audits.
• Prepare and process purchase orders for curriculum-related resources, ensuring appropriate routing and delivery.
• Maintain accurate digital inventory and record-keeping of all curricular and instructional resources and materials districtwide.
• Coordinate with staff, presenters, and stakeholders to ensure events and initiatives are executed with accuracy and professionalism.

Other Responsibilities:

• Support initiatives and projects led by the Educational Services team.
• Ensure proactive communication with building and district-level staff.
• Maintain confidentiality and discretion in handling sensitive personnel and student information.

Additional Duties:

• Respond to student/staff/parent concerns and work collaboratively to ensure needs are met equitably.
• Promote inclusive and culturally responsive practices throughout the district.
• Participate in meetings, committees, and initiatives as assigned by the supervisor and/or the Superintendent.
• Ensure appropriate sections of the website are updated regularly—at minimum before summer, before the start of the school year, and before winter—and notify relevant staff when updates are needed.
• Perform all other duties as assigned.

Qualifications

• High school diploma or equivalent
• Proven secretarial or administrative support experience
• Proficiency in Microsoft Office Suite and Google Workspace

• Experience in an educational setting
• Familiarity with grant compliance or student services
• Preferred, not required - Bilingual endorsement/approval or fluency in a second language, in addition to English

Salary/Benefits

• Work Year: 12-month calendar
• Leave: 5 Vacation Days / 14 Sick Days / 2 Personal Days
• FLSA Status: Non-exempt
• Retirement: IMRF
• Benefits: Yes, See Article III of District 68 Classified Organization Representing Employees
• Salary: O-5, $31.33 - $46.08 hourly (2026-2027)

Link to District/Third Party Online Application Web Page

https://www.skokie68.org/employment

School District

https://www.skokie68.org/

ILearn Link

ILearn

Report Card Link

District Report Card

Application Deadline

10/18/2026