Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Process all monthly and weekly Accounts Payable invoices within deadlines, according to school fund accounting principles.
- Maintenance of appropriate records for Federal, State and local audits.
- Maintain files of paid and unpaid invoices and purchase orders.
- Process all district purchase orders, including encumbrances to the general ledger, and distribution to appropriate personnel and vendors.
- Process all Accounts Receivable via preparation of bank deposits and data entry to the general ledger.
- Receive and process contractors’ site donation payments and maintenance of file documentation.
- Maintain and update Fixed Assets documentation for district.
- Process mail for Business Department.
- Reconcile bank accounts and petty cash accounts
- Collect and summarize timekeeping information
- Obtain supervisory approval of time card discrepancies
- Obtain overtime approvals
- Process garnishment requests
- Process and close periodic payrolls
- Print and issue paychecks
- Process direct deposit payments
- Calculate and deposit payroll taxes
- Issue to and collect invoices from outside entities
- Process and issue annual W-2 forms to employees
- Prepare all AP checks for Board Meeting
- Create Financial Statements and Prepare all financial reports for board packet
- Prepare and post all bank deposits (general/activity/imprest)
- Enter all Imprest & Activity deposits and checks in Quicken
- Complete monthly bank reconciliations on All accounts
- Close books monthly and prepare binder for Treasurer
- Add employees/changes to Software/BCBS/Fort Dearborn/IMRF/TRS
- Budget Preparation and Posting (April-Sept)
- Retiree Insurance Billing and Refund Processing
- Pay Monthly Trip Insurance
- Daily Check Positive Pay for Exceptions
- Upload any checks written on General Account to Positive Pay
- Maintain Health Insurance Spreadsheet
- Prepare and Collect Shared Transportation Invoices with other districts
- IMRF Authorized Agent for District
- IL 941- Quarterly
- Federal 941- Quarterly
- W-2 Forms Annual
- Workers Comp Annual Audit (January)
- Open Enrollment American Fidelity (January)
- IDES Monthly/Quarterly Reports
- 1099's Annual Basis
- Excess cost Worksheet for local Special Education Cooperative (January)
- IDES Monthly/Quarterly
- Teachers Salary Study (February)
- Open Enrollment-AFLAC (April)
- Assist with Transportation Reports (SOWIC & IWAS)
- Annual Audit
- New Salary Statements July (12 month employees) August (school year employees)
- TRS Annual Report
- EIS Report Salary Data
- Admin Teacher Salary & Benefits
- Open enrollment BCBS (November)
- Annual Statement of Affairs
- Other duties as assigned.
How to Apply
Please submit your credentials (cover letter, resume, transcripts, (3) letters of recommendation) to Irene Las, District Administrative Assistant at ilas@rockdale84.org.