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Duties and Responsibilities:


  • Uphold established Board of Education policies, regulations, and administrative procedures
  • Additional duties as assigned

Primary Responsibilities:


  • Compile, process, and audit payroll for all staff on a semi-monthly basis, including salaries, timesheets, stipends, and appropriate deductions (e.g., insurance, flexible spending, taxes)
  • Receive and respond to verification of employment requests
  • Organize and distribute annual W-2 and 1095-C
  • Edit and process required reports, including the TRS and Pension Contributions
  • Prepare the monthly Teacher Retirement System Contributions
  • Assist the Business Manager with various payroll adjustments throughout the pay period
  • In conjunction with the Proviso Township Treasurer’s Office (TTO):
  • Deposit net earnings into checking accounts, and prepare live checks as needed
  • Report federal, state, and social security tax liabilities and payments on required cycles

Insurance and Benefits Enrollment

  • Process and/or submit open enrollment changes for all eligible employees
  • Receive and submit the necessary paperwork to each insurance company for all terminations
  •  Reconcile and submit payments for all insurance monthly
  •  Distribute monthly invoices to employees on leave
  • Manage the online employee benefits portal

 Accounts Payable and Receivable

  • Process all requisitions (purchase orders, check requests, etc.)
  • Process all invoices after materials are verified and payment authorized by the   administration
  • Prepare monthly accounts receivable, including invoicing and bank deposits
  •  Prepare monthly bills payable list for Board of Education approval, including staff reimbursements
  • Review, validate, and process IRS 1099s
  •  Research vendor statements for outstanding balances and contact vendors as needed
  • Manage the district P-Card program, including card ordering and transaction audits

Bookkeeping, Reconciliations, and Reporting

  • Complete fiscal year and calendar year rollover tasks
  • Create payroll records
  • With the assistance of the superintendent’s secretary, create employee records
  • Assist the business manager with the district’s financial auditing firm to complete the annual audit


Skills and Abilities:

  • Infinite Vision Experience Preferred
  • Communicate courteously, effectively, and accurately in English, both orally and in writing
  • Establish and maintain effective working relationships with internal and external stakeholders
  • Work independently, stay on task, and complete assigned projects and duties in a timely manner
  • Demonstrate excellent organizational skills and adapt flexibly to diverse and changing tasks


Regionally Competitive

How to Apply


Job Posting Date


Start Date