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Duties

Job Summary: 
The School Secretary performs a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities. The School Secretary assists the principal in administrative tasks necessary for an efficient and effective office. The School Secretary performs public relations and coordinates communications between administrators, District and site personnel, parents, students and the community. 

Primary Responsibilities:

• Organizes and maintains an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school. 
• Distributes mail and handles correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses. 
• Types, reproduces and distributes notices to staff, students and parents.
• Acts as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters. 
• Maintains security by following the District’s visitor procedures. 
• Registers new students, secures appropriate student records, maintains confidential student records, and transfers records for students moving to other schools. 
• Assists the principal and assistant principal in ensuring that attendance for all staff is properly entered into the electronic absence management system. 
• Ensures that staff enters student attendance in the District’s electronic student management system. 
• Manages excused and unexcused student absences, and tardies in the District’s electronic student management system.
• Assists the principal in scheduling and coordinating safety drills, field trips, assemblies, and fundraisers.
• Collects monies, makes weekly deposits, and maintains accounts as indicated by the principal.
• Processes teacher orders for supplies and educational materials. 
• Orders and maintains office supplies.
• Works cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies. 

Qualifications

• High school diploma or equivalent required.
• Graduate of a recognized program of secretarial studies preferred.
• One to two years’ experience as a secretary is preferred.
• Demonstrated proficiency using Microsoft Office programs, such as Word and Excel, Google applications, and other school-related software.
• Able to communicate effectively, verbally and in writing, with staff and the public in a clear, articulate, and courteous manner.
• Demonstrated proficiency in office related tasks such as typing, filing, and organization.
• Ability to positively react to change productively and handle additional tasks as assigned.
• Ability to exercise good judgment and work in an environment with frequent interruptions.
• Bilingual (Spanish) preferred.

Salary/Benefits

• Starting hourly pay of $15.56.
• Hourly pay is commensurate with prior relevant experience as determined by the District.
• Paid vacation, sick days, and personal days provided.
• The District offers a competitive benefits package, which includes health (Blue Cross Blue Shield), dental (MetLife), vision (VSP) and life insurance plans (2024-2025 CCSD130 Benefit Summary Guide).
• Reimbursement of up to $100 for goods and activities that promote wellness as part of the District's Employee Wellness Program.
• Employees will be paid an additional $2.00 per hour if they elect to waive their health insurance coverage.
• Employee assistance program offered to employees and their immediate family members.

Additional Notes

Work Conditions:

• Work Hours: 8:00 a.m. to 3:30 p.m.
• 10 ½ -month position (August 1 through mid-June)

Cook County School District 130 is an Equal Opportunity Employer.

Link to District/Third Party Online Application Web Page

https://www.applitrack.com/district130/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=1935

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