Duties

Financial & Bookkeeping Functions

• Maintain accurate financial records for all athletic accounts, including budgets, expenditures, revenues, and balances.
• Process purchase orders, invoices, reimbursements, deposits, and payments in accordance with district/organizational policies.
• Reconcile accounts and prepare monthly financial reports for the Athletic Director/District Office.
• Track team budgets, gate receipts, fundraising funds, and donations.
• Assist with annual budget preparation and monitor spending throughout the year.
• Ensure compliance with internal accounting procedures and applicable regulations.
• Maintain organized financial files and documentation for audits and reporting.

Administrative Support to the Athletic Director

• Provide direct administrative assistance to the Athletic Director, including scheduling meetings, managing correspondence, and maintaining calendars.
• Prepare reports, spreadsheets, and presentations as requested.
• Assist with the coordination of athletic events, transportation, officials' payments, and facility usage.
• Support roster management, eligibility documentation, and required forms.
• Serve as a point of contact for coaches, staff, parents, vendors, and community partners.
• Assist with communication to stakeholders regarding schedules, events, and department updates.

General Office & Department Support

• Maintain confidential student and staff records.
• Order and manage office and athletic department supplies.
• Support coaches with administrative needs, including paperwork and purchasing.
• Assist with special projects and departmental initiatives as assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent (associate's degree or higher preferred).
• Previous bookkeeping, accounting, or financial administrative experience.
• Strong organizational skills and attention to detail.
• Proficiency with spreadsheets and accounting/financial software (e.g., Excel or similar systems).
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Salary/Benefits

$28,000 to $30,000

Additional Notes

Preferred

• Experience in a school or athletic department setting.
• Knowledge of district or organizational purchasing and accounting procedures.
• Familiarity with athletic programs, scheduling, and event operations.

Work Environment & Expectations

• Primarily office-based with occasional evening or weekend hours to support athletic events as needed.
• Frequent interaction with students, staff, parents, and community members.
• Requires sitting, standing, and light lifting of office materials.

How to Apply

Interested candidates may fill out an application on the district website (www.marionunit2.org).

Link to District/Third Party Online Application Web Page

http://www.marionunit2.org

School District

http://www.marionunit2.org

Position Website

http://www.marionunit2.org

ILearn Link

ILearn

Report Card Link

District Report Card

Application Deadline

2/20/2026