Duties
ECHO Joint Agreement Executive Assistant / Central Office Secretary
Reports To: Executive Director of Curriculum, Instruction, and Programs
Position Summary ECHO Joint Agreement is seeking a highly organized, professional, and confidential Executive Assistant / Secretary to support the Executive Director of Curriculum, Instruction, and Programs. This position provides executive-level administrative support for curriculum, instruction, assessment, and professional learning initiatives across all ECHO programs and supports centralized planning for IEP related matters. The Executive Assistant / Secretary also serves as the primary front desk receptionist for the administrative office and is the first point of contact for visitors, staff, member districts, and community partners. The ideal candidate is detail-oriented, adaptable, and able to balance public-facing responsibilities with complex administrative work in a fast-paced educational environment.
Primary Responsibilities
• Provide executive-level administrative support to the Executive Director of Curriculum, Instruction, and Programs.
• Develop cooperative wide IEP meeting matrix.
• Assist with program referral process.
• Manage calendars, schedules, meetings, and correspondence with professionalism and discretion.
• Support curriculum, instruction, assessment, and professional learning initiatives through coordination and documentation.
• Assist with compliance documentation related to ISBE, IDEA, and other state and federal requirements.
• Prepare materials, agendas, minutes, and follow-up documentation for member district and committee meetings.
• Support the coordination of logistics for meetings, trainings, and collaborative activities across ECHO programs.
• Serve as the primary front desk receptionist, greeting visitors and answering/directing phone calls.
• Maintain visitor sign-in procedures and a secure, welcoming office environment.
• Maintain organized digital and physical filing systems and track deadlines.
• Manage purchasing processes aligned to curriculum, assessment, and professional development across ECHO programs.
• Perform other duties as assigned
Qualifications
Qualifications
1. Required: • Associate's degree or equivalent combination of education and experience • Minimum of three (3) years of executive-level administrative or secretarial experience • Proficiency in Microsoft Office and/or Google Workspace • Excellent written and verbal communication skills • Strong organizational, time-management, and multitasking abilities • Demonstrated ability to maintain confidentiality and exercise sound judgment
2. Preferred: • Bachelor's degree • Experience in an educational or public-sector environment • Familiarity with curriculum, instruction, assessment, or special education systems • Experience supporting senior leadership or board committees
Salary/Benefits
Terms of Employment
• 12-month work year
• Salary range is $50,000-$60,000 based on verified experience and education.
• IMRF pension.
• Vacation, sick, and personal days.
• Generous fringe benefits.
• Annual performance evaluation.