Duties
GENERAL RESPONSIBILITIES:
Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of the assigned school’s activities and programs, including curriculum, instruction, assessment, student conduct, and student attendance. The position assists with creating a safe environment, monitoring budget development, and other duties associated with the successful operation of a school.
ESSENTIAL FUNCTIONS:
- Acts as a liaison between the school and the community, the principal, parents, staff, and students
- Serves as an information resource person and liaison between schools, departments, the District office, and other locations; disseminates accurate and timely information and direction to students, parents, staff and visitors.
- Assists the school principal in establishing and sustaining relationships with the business community and other youth-serving organizations to foster understanding and solicit support for students and their families.
- Preparation of principal’s and assistant principal’s daily schedule (i.e., appointments with staff, parents and students)
- Manages the school calendar in coordination with the overall school calendar
- Coordinates the use of school facilities with all school, District, and rental events.
- Prepares for school events.
- Completes tasks or projects as requested by the Principal.
- Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
- Inputs a variety of information into an assigned system; assures accuracy of input and output data.
- Maintains confidentiality of various aspects of school operations including sensitive and personal information.
- Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities, and resolve issues or concerns.
- Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrators and staff.
- Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, District or assigned area; types and composes a variety of materials from verbal or written instruction.
- Attends and participates in assigned meetings and trainings; prepares minutes from notes as required.
- Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
- Answers questions and resolves situations involving students, parents, public, location staff and District personnel through knowledge of school policies and general District rules and regulations.
- Provides health office coverage as needed.
- Perform other duties that may be assigned by the principal and assistant principal.
Qualifications
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to learn new systems and software
- Confidentiality and discretion
- Efficient typing, email, database, spreadsheet, and internet skills
- Proficiency with Google Suite applications.
- Effective written and oral communication
- Preferred ability to communicate fluently in Spanish to support our Spanish-speaking families.
- Ability to build and maintain relationships with staff, students, and families.
- Ability to maintain regular and timely attendance
- Ability to exercise good judgment, problem solve, and manage multiple projects
- Understanding of the unique needs and characteristics of young adolescents
- Attention to detail, good writing, and proofreading skills
- Knowledge of organizational operations, policies, and objectives.