Duties
The Payroll Clerk is responsible for managing and monitoring the District’s payroll operations. Duties include drawing paychecks to be paid semi-monthly for District employees in accordance with the District’s salary policies and procedures.
Primary Responsibilities:
- Enters necessary data into the District’s payroll platform to ensure accurate paycheck totals for employees.
- Distributes paychecks to all employees ensuring that collective bargaining agreements and District policies and procedures are followed.
- Works with building secretaries, department secretaries, administration, and the Employee Benefits Coordinator in coordinating the timely submission and proper execution of time sheets.
- Reviews time sheets to ensure that:
- Salary is paid at the proper rate;
- Overtime is paid for work in excess of forty hours in any one week; and
- Funds are deducted from the appropriate accounts.
- Completes a summary at the end of each payroll period indicating:
- The amount to be posted to each account;
- To whom the deductions should be paid; and
- The names of the companies that will receive payments for tax annuities.
- Verifies that the vouchers submitted to the Federal and State Governments align with the amounts withheld from each employee.
- Reconciles the quarterly and annual federal and state withholding tax reports.
- Computes withholding tax and other deductions accurately, as directed by the employee and/or the rules and regulations prescribed by the State or Federal Government, maintaining accurate records of all deductions.
- Maintains records related to union dues deductions, including documentation from the employee authorizing such deductions.
- Works closely with the other members of the Human Resources Department and Business Services in maintaining proper documentation related to employee compensation.