Duties
Reporting to the Director, provides administrative support to the Director and professional staff of the department. Daily work includes gathering information and responding to inquiries, decision making, interpretation and application of agency and department policies and procedures.
- Provides clerical support to the Director and the department by finalizing a variety of correspondence, reports, and presentations.
- Organizes and maintains department files.
- Answers telephones.
- Responds to inquiries requiring general knowledge of program operations.
- Assists with department conference planning.
- Schedules appointments.
- Makes travel and meeting arrangements and prepares expense claims.
- Maintains confidentiality for information related to personnel and department claims.
- Provides administrative support to assigned advisory councils, including scheduling meetings, preparation of minutes, and supporting the Council Chairperson.
- Maintains and completes Management Information Database Accounting System (MIDAS) functions for the department.
- Responsible for ordering, securing, and distributing supplies for department staff.
- Serves as department timekeeper, maintaining and completing attendance in timekeeping system.
- Performs administrative support services and functions to assist Principal Consultants responsible for the Educational Surrogate Parent Program, including appointments and withdrawals of educational surrogate parents.
- Provides information or assistance to agency staff, LEAs/cooperatives, and the general public concerning department activities.
- Applies general knowledge of agency operations, rules, and regulations in explaining or clarifying processes or services available.
- Maintains department calendar of events.
- Performs support functions for meetings, conferences and trainings.
- Serves as inventory clerk for the department, maintaining inventory records, documenting all inventory movements, and ensuring inventory control procedures are adhered to by staff.
- Performs other duties as assigned.
How to Apply
To view full posting and apply electronically, please visit SPECIAL EDUCATION PROGRAM SPECIALIST. Interested parties must submit the required application, cover letter, resume, and transcripts (unofficial until recommended for hire). The subject line should include the position number(s) you are applying for.