Duties
Function / Position Summary
The role encompasses comprehensive bi-weekly payroll processing for a substantial workforce of approximately 6,000 employees across 6 union groups, ensuring accurate and timely compensation. This involves effective collaboration with employees, managers, and colleagues across all departments to address and resolve payroll-related inquiries and concerns. The position requires a high degree of autonomy, with the ability to manage multiple tasks, prioritize effectively, and meet strict deadlines. Maintaining strict confidentiality and adhering to ethical standards when handling sensitive employee data is paramount. A commitment to delivering consistently high-quality work product with a focus on accuracy, attention to detail, and exceptional customer service is essential.
Job Duties / Responsibilities
- Process multi-cycle payroll, ensuring accurate and timely payment of salaries, wages, bonuses, and other earnings for a designated group of employees.
- Calculate and process a variety of deductions, including taxes, benefits, garnishments, and other withholdings, ensuring compliance with all applicable laws and regulations.
- Maintain accurate employee payroll records, including personal information, compensation, deductions, and time-off accruals.
- Review and verify timekeeping data, ensuring accuracy and resolving discrepancies with employees and supervisors.
- Prepare and distribute payroll reports, such as earnings statements, tax reports, and payroll summaries.
- Reconcile payroll data with general ledger accounts and resolve any discrepancies.
- Stay abreast of federal, state, and local payroll laws and regulations, ensuring compliance with all applicable requirements.
- Prepare and submit payroll tax deposits and filings accurately and on time.
- Assist with year-end payroll processes, including W-2 preparation and distribution.
- Maintain knowledge of payroll best practices and internal control procedures.
- Respond to employee inquiries regarding payroll matters, providing timely and accurate information.
- Assist employees with resolving payroll issues, such as discrepancies in pay or deductions.
- Provide guidance on payroll policies and procedures.
- Assist with other accounting and finance tasks as assigned.
- Maintain confidentiality of sensitive employee information.