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The Executive Secretary is responsible for the management of the Student Information System, training of school secretaries, management of grant reports, drafting all board documents, and assisting from time-to-time HR with administrative responsibilities.  This position will require occasional work in the evenings and on weekends.  

Essential Duties and Responsibilities:

In order to perform this job successfully, an individual must be able to perform the requirements listed below.  These requirements are representative of the knowledge, skill, ability, physical demands and working conditions required of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Maintain confidentiality;
  • Maintain and/or create filing systems;
  • Serve as the District’s Student Information System (SIS) Administrator by:
    • Providing training for school secretaries related to the Student Information System;
    • Monitoring and performing data entry in the Student Information System;
    • Ensuring the accuracy of data in the Student Information System;
    • Completing state reports based on information obtained from the Student Information System;
  • Serve as Recording Board Secretary for the District and perform all recording secretarial functions including:
    • Drafting board packets, agendas, and board briefs;
    • Scheduling meetings, conferences, and training for board members;
    • Managing the board calendar;
    • Maintaining board files;
    • Facilitating monthly board meetings;
    • Taking and transcribing minutes of all meetings;
    • Updating board policies;
  • Perform duties with an awareness of Illinois State Board of Education mandates, Board of Education policies, and district requirements;
  • Foster and maintain positive and effective working relationships with teachers, administrators, support staff, district staff, students, parents, and the community; and
  • Meet deadlines with time constraints.


  • Comply with district policies, as well as state and federal laws and regulations
  • Maintain confidentiality in all aspects of the job
  • Ability to interpret instructions furnished in written, oral, diagram, or schedule form
  • Ability to operate office technology and related software
  • Ability to work within a team environment
  • Ability to walk and/or stand for extended periods of time
  • Other duties as assigned


This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. 


Qualifications:      Minimum of a High School Diploma of GED and must be at least 21 years old

Preferred Qualifications:   Fluent in Spanish;  Bachelor’s Degree

Preferred Experience:

  • 2-3 years of demonstrated experience as an administrative assistant or secretary in a school district or corporate office
  • Demonstrated experience with school student information systems (ideally, Skyward SIS)
  • Prior experience as a board recording secretary or executive assistant to a school superintendent


Knowledge and Skills

  • Positive attitude and demeanor
  • Strong advocate for the rights of families
  • Knowledge of or experience with student information systems
  • Excellent reading, writing, and speaking skills in both English and Spanish
  • Strong technological skills
  • Strong organizational skills
  • Ability to diffuse tense situations


$55,000 to $65,000, depending on experience

How to Apply


Link to District/Third Party Online Application Web Page


Job Posting Date


Start Date