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Title: Accounting Specialist

Reports To: Director of Business Services/CSBO

FLSA Status: Non-Exempt

Job Goal: Provide support to the Director of Business Services/CSBO

Leadership Responsibilities:*Other duties may be assigned

  • Provide overall coordination and leadership to Cooperative personnel and programs related to business services
  • Ensure established guidelines for administrators with budget control to purchase supplies and equipment are followed
  • Maintain knowledge of current governmental statutes, regulations, and laws relating to the Cooperative
  • Perform all other duties that are necessary to ensure the proper functioning of the Cooperative business services
  • Supervise any other projects assigned by the Director of Business Services


Financial and Managerial Responsibilities:

  • Assist with the development and implementation of the budget for all funds
  • Coordinate all State and Federal projects
  • Assist with creating and presenting budgets at the Board of Control meetings, Governing Board meetings, and other public hearings
  • Manage software licenses and SOPPA in collaboration with the technology coordinator
  • Manage the state reporting and compliance for the student food service program
  • Coordinate the publication of all required legal advertisements
  • Coordinate the Medicaid administrative outreach and fee for service activities
  • Supervise the preparation of all monthly bills and accounts payables
  • Supervise monthly billing and other accounts receivables
  • Provide tuition costs to districts annually
  • Supervise the payment of lease rentals agreements and loans
  • Supervise the filing, storage, and destruction of all financial documents
  • Supervise the purchasing of Cooperative supplies, equipment, and services
  • Assist with the preparation of specifications to secure quotes and bids on all Cooperative equipment and supplies
  • Administer inventory control program for the Cooperative building contents, supplies, and other equipment
  • Verify the completeness of all contractor contracts, including insurance
  • Provide technical assistance for special education state funding claims for resident districts (private facility, orphanage, fund X, room & board) 
  • Submit any cooperative claims for transportation reimbursement
  • Facilitate private facility contract completion
  • Collaborate with member districts on IDEA
  • Facilitate the completion of the menu process


Collective Bargaining Responsibilities:

  • Assist in coordination of collective bargaining procedures and preparation
  • Assist in creation of financial documents for negotiations
  • Coordinate the administration of negotiated contracts with Human Resources


Physical Requirements and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to drive, stand, walk, sit, write/type, speak, listen, and bend, push and/or pulling, some climbing and balancing, and some stooping, kneeling, crouching and/or crawling. In addition, the employee may occasionally be required to twist and reach. Specific vision abilities required by this job include close, peripheral and distant vision. Ability to work in an office environment setting, standing, lifting up to 25 pounds, filing, operate office machines and computers, communicate with staff, visitors, and others. 

The noise level in the work environment ranges from quiet/moderate to loud. The employee is frequently required to interact with other staff and visitors. The employee is directly responsible for the safety and well-being of students. 

The statements in the job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.


Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Terms of Employment:  259 day work year at compensation set by the SASED Board of Control.

Evaluation:  Performance will be evaluated in accordance with the SASED Board of Control policy on evaluation.

Salary range based on experience:  $65,000 - $70,000


  • Special education administrative experience and/or financial experience including business management, purchasing, and personnel
  • Demonstrated success in performing tasks listed
  • Possesses proven leadership and decision-making abilities
  • Able to effectively communicate with all constituent groups both verbally and in writing. 
  • PEL Administrative Endorsement – Chief School Business Official (CSBO) required, and a minimum of two years’ experience preferred
  • Knowledge of special education data collection as it relates to special education claims, budgets, and developing tuition and billing
  • Knowledge of, or willingness to learn, methods and techniques used in finance/HR/payroll software (Skyward or similar) and Microsoft Excel to ensure reporting methodologies that demonstrate data in a user-friendly manner
  • Ability to manage multiple projects with competing levels of priority in a timely manner and comprehensive completion
  • Ability to review and assess situations in swift, logical, process-driven ways to ensure viable and reasonable solutions
  • Ability to communicate clearly and concisely, in both written and verbal forms, content driven data to multiple constituencies in understandable terms
  • Ability to develop and maintain effective working relationships with the Cooperative’s staff, member districts, and other stakeholders
  • Ability to perform all responsibilities with an awareness of all Cooperative requirements, applicable laws, and Board of Control policies
  • Knowledge of special education and special education funding to manage IDEA and other fiscal and state grant

Link to District/Third Party Online Application Web Page


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