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  • Oversees and ensures compliance with all local, state, and federal grants/projects/reimbursements. This includes, but is not limited to, Title grants, Program Content grants, Special Education grants/reimbursements, Medicaid, Building grants, Emergency Relief grants, etc.
  • Processes all financial aspects of all grants management, including, but not limited to
    • Reconciliations;
    • Illinois State Board of Education quarterly expenditure reports and reimbursement requests;
    • Complete all required grant reporting (e.g., comparability report, service plan report);
    • Enter grants budgets and revisions into appropriate financial databases;
    • Enter journal entries, budget entries & amendments into appropriate financial databases;
    • Calculate the indirect cost rate and process payment to the school district;
    • Coordinate Illinois State Board of Education compliance visits;
    • Complete annual financial audit requests; and
    • Support procurement processes and coding for all grants.
  • Prepares grant applications that effectively capture the District’s vision and clearly articulate identified needs, implementation steps, timelines, budgets, and evaluation processes.
  • Develops grant applications according to requests for proposal and funding requirements.
  • Provides technical assistance to district personnel seeking funding opportunities and proposal development.
  • Reviews grant proposals developed by internal or external stakeholders and provide feedback as appropriate.
  • Researches best practices and evidence-based programs to support the development of grant program designs.
  • Researches new grants, develops and submits applications, administers budgets, and oversees the operations of the District's Federal programs.
  • Provides oral and written reports to other administrators on grant acquisition efforts.
  • Disseminates information about grant opportunities to appropriate staff.
  • Facilitates private school consultations, and completes required documentation, including procurement.
  • Keeps accurate and up-to-date files on all past and present grants.
  • Collects reliable data and prepares and submits all reports in a timely and accurate manner as required by the Illinois State Board of Education and private grant entities.
  • Screens grants for the possibility of future district costs in continuing programs initiated through those grants and review all current and future implications to the District.
  • Acts as a liaison to state and federal programs, the Illinois State Board of Education, and other state and federal agencies.
    • Identifies and cultivates community resources and partnerships with the Glenbrook Foundation, Glenbrook School Health Center, and college and university partnerships.
    • Assists external auditors for the purpose of providing supporting documentation and/or information on internal processes that are required to ensure a thorough, accurate, and timely financial audit 
    • Serves as a backup to other Business Services team members as requested, to support unusually large processing cycles and/or absences. 
    • Performs special projects and assignments at the direction of the Director of Business Services / CSBO or designee. 

    District, School, and Department Culture

  • Models mutual respect; integrity; professionalism; multicultural awareness; gender, racial and ethnic equity; and the values, beliefs, and attitudes that inspire others to perform to their highest potential.
  • Recognizes and respects divergent opinions and respects the authority of others.
  • Maintains high visibility and supports all building staff.
  • Maintains open communication with all building and district staff members through various meetings to ensure information is disseminated in a timely manner.
  • Communicates and promotes high expectations for all the work performed.
  • Promotes data-informed decision-making in various contexts, including curriculum design, assessment, and evaluation, and oversees grant management programs that support school improvement initiatives and college and career readiness.


  • Master’s degree in a related field (preferred). 
  • Bachelor’s degree in Finance or business administration.
  • Minimum of two (2) years experience managing grants in an education setting. 
  • Current knowledge pertaining to best practices in completing district, state, and federal grants.
  • Ability to present and produce documents at a high level of sophistication.
  • Ability to make rational decisions, problem-solve and effectuate change.
  • Ability to establish and maintain a collegial relationship with all departments. 
  • Must possess knowledge of the state and federal laws related to curriculum, instruction, and assessment, as well as English Learners and Special Education.
  • An equivalent combination of training and experience may be used to meet the qualifications requirements.


  • Calendar Term: 239 work calendar  
  • Salary Range: $72,000 - $85,000
  • Retirement System: IMRF
  • Medical, Dental, and Vision 

Additional Notes

This position has been determined as an IMRF-qualified position. Participation in IMRF is not optional for employees in positions that meet IMRF qualification standards. 


Member and employer contributions are a legal requirement for governmental units participating in IMRF. These contributions are calculated as a percentage of monthly wages. Member contributions are a condition of employment for covered employees and will be deducted when wages are paid.


For more information on IMRF membership and benefits, go to: https://www.imrf.org/new-member

How to Apply

Please apply directly on Applitrack.

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