Duties
JOB SUMMARY:
To organize the office of the Superintendent efficiently and relieve the Superintendent of paperwork and details to ensure that maximum time can be devoted to the district's administration.
ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each critical function satisfactorily.
BOARD FUNCTIONS:
- Compile and disseminate motions, agendas, bulletins, news releases, and minutes for all Board of Education meetings.
- Arrange for all Board activities, including room arrangements, travel, and conferences.
- Maintain Board policy manual.
- Proofread and edit all material from the District Office to the Board.
- Respond to the individual request of Board Members.
SUPERINTENDENT'S OFFICE FUNCTIONS:
- Answer telephone and respond to parent and staff requests.
- Schedule appointments and maintain the calendar.
- Type, edit, and complete (as requested) Superintendent correspondence and communications.
- Demonstrated knowledge of Microsoft Suite Programs.
- Prepare and distribute agendas and materials for Administrative Staff and all meetings under the responsibility of the Superintendent.
- Maintain confidential evaluation files.
- Maintain Outer Office (Office Manager).
- Perform all other secretarial functions as needed.
OTHER SKILLS AND ABILITIES:
- Must be punctual and have excellent attendance.
- Excellent organizational, human relations, and decision-making skills.
- Excellent communication skills, written and verbal.
- Ability to multitask and troubleshoot.
- Ability to provide training to administrative assistants as needed.
- Ability to type 60 wpm and take shorthand.
- Ability to respond to oral and written directions.
- Ability to organize an efficient filing system.
- Ability to work independently and efficiently.
- Ability to maintain confidentiality on Board and Administrative matters.
- Ability to respond quickly in case of emergency.
FINANCIAL FUNCTION:
- Carry out all purchasing for the Board and Superintendent's office.
- Process bills for all Board and Superintendent expenses.
- Order office supplies as needed.
- Monitor expenses within budgeted accounts.
- Other duties as assigned by the Superintendent.
PHYSICAL ACTIVITY:
Occasionally lifting, pulling, or pushing during the regular performance of tasks and responsibilities is required. The work requires frequent walking and standing.
WORK ENVIRONMENT:
Work is performed in an environment where unusual temperatures, noise, and hazards are relatively nonexistent.
QUALIFICATIONS:
EDUCATION
High school diploma or GED.
Two (2) years of college preferred.
EXPERIENCE
A minimum of four (4) years of secretarial experience.
LICENSES/CREDENTIAL: N/A
Terms of Employment: Salary is based on market comparisons determined by the Superintendent. Twelve-month work year.
Evaluation: This job's performance will be evaluated per provisions of the Board's policy on evaluating support staff.
Qualifications
EDUCATION
High school diploma or GED.
Two (2) years of college preferred.