Duties
Job Summary:
Ensure the efficient operation of the superintendent’s office and provide clerical services to the superintendent and Board of Education. Work under general supervision, handle confidential information and frequent contact with all levels of district employees, outside agencies, and the general public.
The Executive Secretary support and assists the Superintendent in providing the quality services to students, staff, principals, board members and the community. The primary responsibilities of the Executive Secretary are as follows:
- Responds to inquiries by providing information in accordance with established procedures and policies, while referring problems requiring technical answers to appropriate administrator.
- Coordinates the preparation of the Board of Education agenda; assures proper content, format, order and supporting documentation; confers with submitting departments as needed regarding revisions and corrections; incorporates materials into resolution form for presentation to the Board; attends Board meetings.
- Prepares and gives public notice of all meetings of the Board to appropriate publics.
- Oversees and coordinates the preparation of official minutes of Board meetings; maintains official record of the minutes.
- Maintains budgets for the Board of Education and the Superintendent’s Office.
- Contacts members of the Board of Education as directed by the Superintendent to coordinate meetings and correspondence.
- Conducts initial interviews on the phone or in person with students, staff, and parents; receives and resolves complaints as appropriate or refer matters to proper personnel.
- Provides support to the Superintendent in the coordination of district programs and services.
- Provides support and assistance to the Superintendent in preparing curriculum materials, state reports, in-service programs, and presentations by the Superintendent, including materials preparation, facility preparation, correspondence, confirmations, and follow-up communication.
- Provides assistance in the general secretarial and clerical tasks required to assure quality services for our internal and external clients.
- Provides assistance to other Professional Staff members as directed by the Superintendent, the Principals or as appropriate. Demonstrates leadership skills for overall effectiveness of School.
- Attends school and community meetings, workshops and conferences as determined by the Superintendent.
How to Apply
Application Procedure: Submit application on-line www.district130.org
Cook County School District 130 is an Equal Opportunity Employer.