Duties
This position performs duties related to Purchasing, Accounts Payable, State and Federal Grant reporting, Bidding, Bank Reconciliations, and other various accounting responsibilities.
1. Convert all purchase requisitions to purchase orders; review and approve purchase orders
2. Contact administrative assistants or appropriate individuals to obtain authorization to pay invoices
3. Prepare and enter all invoices received into accounting system; verification of accuracy with PO and receiver documents; resolving pricing discrepancies while enforcing and maintaining purchasing policies. Obtain appropriate paperwork to support invoices to be entered and approved for payment.
4. Process and distribute Accounts Payable and Student Activity checks.
5. Assist with the preparation of all bids and coordinate district-wide purchasing and the delivery of supplies and equipment.
6. Respond to inquiries related to purchase orders, invoices, and budget variances.
7. Coordinate and maintain vendor database.
8. Reconcile vendor accounts by working with vendors and departments to settle any disputes. Send correspondence to vendors as necessary
9. Record cash receipts.
10. Record journal entries.
11. Reconcile monthly Procurement card statements and expenditure reports.
12. Prepare all correspondences related to the Procurement card program.
13. Prepare monthly Accounts Payable reports for the Board of Education packet as directed.
14. Prepare State and Federal financial grant reports.
15. Prepare monthly Township Treasury reports.
16. Maintain Elementary Student Activity fund accounts.
17. Collaborate with PTO regarding payments due to the District.
18. Assist in Payroll Department when requested.
19. Demonstrate a positive and friendly attitude that projects a positive image of the district, staff, and students.
20. Take the initiative to provide prompt, courteous service when information or assistance is requested.
21. Perform other tasks and responsibilities assigned by the Chief School Business Official.
Qualifications
1. College degree is preferred; however, appropriate experience will be considered; CPA designation a plus but not required
2. Possess 2-5 years of experience in a school accounting environment (Accounts Payable, Purchasing, Student Activities, Cash Receipts, Bank Reconciliations, State & Federal reporting)
3. Knowledge of principles and practices of school business office management, computer/office equipment, and computer application software (i.e. Skyward, Word, Excel, Google Suite), or the ability to acquire them with a minimum of direction
4. Knowledge of school district regulations, procedures and services or the ability to acquire them with a minimum of direction.
5. Knowledge of applicable federal, state and local laws, codes and regulations pertaining to purchasing or the ability to acquire them with a minimum of direction.
6. Ability to maintain complex records, to assemble and analyze data, then prepare reports from such data.
7. Possess excellent typing/word processing skills and the ability to compose effective correspondence.
8. Possess effective communication skills.
9. Demonstrate a high level of proficiency in the use of the English language in oral and written forms.
10. Ability to establish and maintain effective working relationships with all staff and the public.
11. Demonstrate exemplary interpersonal skills, and communicate clearly and distinctly in person and on the phone.
12. Ability to deal courteously and effectively with both the public and staff.
13. Possess excellent organizational skills.
14. Possess good problem solving skills and an ability to work independently on assignments.
15. Self-directed and self-motivated in job-related tasks.
16. Willing to learn new duties and technology skills as required.
17. The usual and customary methods of performing the job’s functions generally require the following physical demands: some lifting, carrying, pushing and/or pulling: some stooping, kneeling, and/or crouching; and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy indoor environment with work inside nearly 100% of the time.
Salary/Benefits
Salary commensurate with education and experience
Additional Notes
8 hours/day, 261 days/year, 12 months/year