Duties

• Welcome visitors in a courteous and personable manner.
• Place and receive telephone calls in a courteous and personable manner and record messages.
• Type correspondence, reports, notices and recommendations.
• Maintain student records, attendance and permanent records.
• Maintain a regular filing system and process/distribute incoming correspondence as instructed.
• Maintain a daily record of student absences (including tardy and early departure). Call parents of absent students per state law.  Send monthly attendance to the District office on the 1^st of each month.
• Order and maintain stock supplies as approved by the Building Principal.
• Perform bookkeeping tasks associated with the specific position, including activity, imprest & ed funds.
• Deposit school monies and manage transcript requests.
• Maintain a daily record of staff absences and send a bi-weekly absence report to the District office Monday A.M.
• Arrange for substitute teachers.
• Post report cards on Skyward Parent Portal.
• Prepare and assist in Registration in August of each year.
• Maintain all records through Skyward.
• Maintain all student records through ISBE (Illinois State Board of Education) including adding/exiting students, assessment pre-labels & corrections.
• Assist teachers in preparing instructional materials through the use of secretarial skills.
• Schedule parent-teacher conferences.
• Cooperate and communicate with the staff, students, parents and community representatives.
• Contact parents of children needing assistance.
• Serve as registrar for new students.
• Prepare necessary reports when required by the State.
• Manage Raptor security system for visitors.
• Prepare gate money for extra-curricular activities.
• Organize purchase orders.
• Send eligibility reports to coaches weekly.
• Manage the high school bell system.
• Maintain records for all high school out of district students

Qualifications

• High School Diploma
• Job experience as a secretary in an educational setting preferred
• Working knowledge of basic office procedures and operations of common office equipment and machines
• Knowledge of accounting procedures
• Knowledge of Microsoft Office, Excel, & Google Apps preferred
• Confidentiality
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Salary/Benefits

 Salary and benefits determined by the Board of Education.

Additional Notes

Reports to:  High School Principal and Superintendent

Job Goal:  To assist the High School Principal and Superintendent in the administration of his/her duties relative to the general clerical work necessary to carry out the educational process.

CONTRACTED DAYS:  200 day contract including pupil attendance days, parent/teacher conferences, and institute days

EVALUATION:  Performance of this job will be evaluated on an as needed basis in accordance with provisions of the Board’s policy of Evaluation of Non-Certified Personnel.

How to Apply

Email letter of interest, resume, and references to Brimfield High School Principal Marcy Steele at marcy.steele@brimfield309.com.

Email Address

marcy.steele@brimfield309.com

School District

www.brimfield309.com

ILearn Link

ILearn

Report Card Link

District Report Card

Application Deadline

2/20/2026