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Duties

Reporting to the Director, provides support to the Director and Projects Lead and provides clerical support for staff in Standards and Instruction. Daily work includes gathering information and responding to inquiries, decision making, interpretation and application of agency and center policies and procedures, serves as backup to the Career and Technical Education (CTE) program specialist for timekeeping and attendance, orders supplies as needed, answers the main phone line as assigned for the department, prepares documents, coordinates meetings and travel for the Director and Projects Lead.

  • Provides clerical support for the Director and department staff by finalizing a variety of correspondence, reports, and presentations; organizing and maintaining files; responding to inquiries requiring general knowledge of program operations; assisting with conference planning; scheduling appointments and meeting arrangements; maintaining confidentiality for information related to the departments.
  • Provides assistance for the Director, Executive Director of Teaching & Learning, and departments under Teaching & Learning with special projects. 
  • Maintains a broad base and general understanding of all center programs and services.
  • Maintains MIDAS for contracts and invoices, reimbursements and expense claims. 
  • Backup for travel arrangements for the Director and Projects Lead.
  • Serves as timekeeper for the department and answers the main phone line. 
  • Serves as backup timekeeper for the CTE department.
  • Types correspondence, reports, tables and charts for staff. 
  • Proofreads and edits reports, presentations, requests for proposals. 
  • Responds to inquiries through written and oral communication. 
  • In coordination with the Agency's records management coordinator, serves as department liaison for records management.
  • Performs other duties as assigned.

Qualifications

  • High school diploma or equivalent.
  • Two years of progressively responsible secretarial or programmatic experience in an office setting involving typing, computer work, and/or tasks requiring other specialized training. 
  • Knowledge of office practices and procedures. 
  • Proficiency in Microsoft Office. 
  • Working knowledge of grammar, spelling and punctuation. 
  • Excellent communication and interpersonal skills. 
  • Ability to maintain confidentiality and professionalism. 

  • Some college or technical training. 
  • Experience coordinating clerical and office procedures for a department of five or more people. 
  • Experience with financial management software or applications. 
  • Experience in an office that serves educational programs or entities. 
  • Proficiency in Microsoft Office 365, especially Teams, PowerPoint, Word, Excel. 

Salary/Benefits

AFSCME
Standards & Instruction
$3,191.25
$38,295 - $61,065
Monday – Friday 8:00 a.m. – 5:00 p.m.

How to Apply

To view full posting and apply electronically, please visit https://www.isbe.net/Lists/ISBECareers/CareerDisplayForm.aspx?ID=732. Interested parties must submit the required application, cover letter, resume, and transcripts (unofficial until recommended for hire). The subject line should include the position number(s) you are applying for.

Email Address

careers-spr@isbe.net

School District

http://www.isbe.net

ILearn Link

ILearn

Report Card Link

Illinois Report Card

Job Posting Date

5/9/2025

Start Date

N/A