Duties
JOB GOAL
As the HR Clerk: Perform various administrative tasks, such as, maintain the Substitute Teacher Pool program, assist with absence tracking by entering data into Frontline, greeting visitors, answering telephones, taking messages, scheduling
appointments, filing and maintaining records/documents, providing information to staff, parents, and applicants.
ESSENTIAL DUTIES & PERFORMANCE RESPONSIBILITIES
The criteria indicated below are intended to describe various types of work that may be performed and are by no means all
encompassing. Other duties may be assigned.
Management of Substitute Pool Program
Primary is maintaining the Substitute Teacher Pool program under the guidance of the HR Director
- Review Absence report daily the day before in Frontline to determine absences that may need a substitute teacher for coverage
- Call the day before from the list of substitutes to secure coverage for the next day
- Assist in assigning substitutes to a school and class in Frontline as needed
- Call or email school secretaries or principals as needed to inform of any changes you are aware of daily
- Assist with recruitment efforts for new substitutes by Assisting with job fairs and other efforts
- Onboard new substitutes and enter new substitute teachers profile into Frontline as hired
- Make new substitute teacher folders for substitute new hires
- Send follow-up notices to people who inquire about substituting within the district
Employee Absence Management /Reports
- Assist with all employee absence tracking including, bereavements, 3 consecutive absences, school visits, and more
- Make adjustments to employee absence reasons in Frontline as communicated by Payroll manager or HR Director
- Run quarterly attendance bonus reports and provide to payroll manager for payment
- Manage and reconcile Sick Bank reports as needed and annually and provide to union/administration
District Front Office Duties
- Answer, screen, and forward telephone calls
- Greet and sign in visitors
- Contribute to the security of the office by monitoring who is entering and leaving when can
- Obtain or send information or documents using a computer or mail
- Handles incoming and outgoing mail; sorts and direct to appropriate district office
- Assist with purchase orders
- Assist with postage meter up-to-date in working order as well as logs postage usable by other departments
- Copy, file, and maintain documents and records
- Collect, sort, distribute, and prepare mail and courier deliveries
- Assumes other responsibilities as assigned by the Director of Human Resources