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ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  • Generate District monthly reports, including but not limited to: 
    • Attendance reports for all buildings
    • Board of Education attendance reports
    • Immunization record reports
    • Physical record reports 
    • Student transfers and drops for ROE 
    • Dental clinic eligibility reports and reminder letters 
    • Student compliance information for outside agencies, as requested
  • Organize and create health charts and student records for all new and returning students.  
  • Evaluate all health and immunization records for immunization compliance and completed physical forms.  
  • Generate physical and immunization letters and send reminders to building secretaries, principals, and USD116 families.  
  • Enter all immunizations, health conditions, physicals, dental, and vision data.  
  • Generate and send weekly and daily reminders for physical and immunization exclusion deadlines.  
  • Provide follow-up for students who are on a catch-up schedule that are behind or not in compliance with multiple shot requirements.   
  • Collaborate and communicate on an on-going basis with the School Based Health Center and other outside medical facilities and organizations.  
  • Create, verify and evaluate attendance records for all students on a daily basis to generate building and district attendance reports. 
  • Prepare and review student records for all inactive students as requested in order to transfer their records.  
  • Monitor the timeline for all EC-8 student records that require transfer.
  • Manage Data for the 21st Century grant.
  • Assist with the preparation and execution of Centralized Registration.
  • Provide clerical support to the Assistant Superintendent for Student Learning and CIA Directors. 
  • Evaluate and monitor student data submitted to the Student Information System (SIS) in collaboration with the Information Systems Manager. 
  • Co-manage student assessment data with the Information Systems Manager. 
  • Prepare and assist with Skyward year end rollover and year end CIA reports.  
  • Generate District year end reports, including but not limited to: 
    • Dental year end
    • Vision year end
    • General State Aid Report
    • Immunizations and Physicals Year End

Link to District/Third Party Online Application Web Page


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