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Grants and Receivables Processing Specialist (Consultant #1634)
Funding & Disbursements
$40,670 - $50,201
$40,670 - $65,672
Monday – Friday 8:00 a.m. – 5:00 p.m.
August 31, 2020
Open Until Filled

Reporting to the Director, processes all Title I grant requirements including reallocation and waivers; reconciles quarterly receivables and collects delinquent debt; assists staff in compiling data for the Federal Funding Accountability and Transparency Act as well as the Temporary Assistance for Needy Families Program.

  • Responsible for assisting with grant administration of the Title I program cluster.
  • Assists staff in verifying data elements used in the Title I allocation process and performing a quality review of final allocations.
  • Processes grant documents for payment and expenditure reports, computes excess carryover, maintains master list of district waivers and eligibility, processes approved Title I waivers.
  • Collaborates with Title I program area staff on Title I reallocation parameters and implements the reallocation process.
  • Performs the receivables collection process for all grants and claims in the department.
  • Applies all incoming audit adjustments, processes and distributes all refund due letters.
  • Prepares and submits the receivables report on a quarterly basis to Fiscal.
  • Responsible for all uncollectible debt which include maintaining a master file of all debt not recovered under the Grant Funds Recovery Act, entering debt into the Comptroller offset system, processing involuntary withholding notices received from the Comptroller.
  • Works with debt collection agencies procured by the Department of Revenue and prepares all documentation to write off uncollectible debt with the agency Financial Officer or Office of Attorney General.
  • Updates collection procedures in accordance with state regulations for recovery of debt.
  • Assists staff in extracting data from the Financial Reimbursement Information System and compiling grant information in accordance with Federal Funding Accountability and Transparency Act.
  • Performs a quality review and contacts early childhood grantees as necessary to ensure accurate reporting for the Temporary Assistance for Needy Families program.
  • Assists electronic grants management system staff in testing all grants prior to final approval and publishing.
  • Performs other duties as assigned.


  • Bachelor's Degree in Business, Accounting, or Finance or a High School Diploma with a combination of four years of education, experience and/or training related to the duties of this position.
  • Experience using Excel including creating spreadsheets, extracting data into workbooks, managing data using basic Excel formulas, ability to sort and format data for presentation.
  • Ability to communicate orally and in writing.
  • Ability to work independently and with teams in a collaborative manner.
  • Working knowledge of federal and state regulations, laws and procedures related to grant programs and their administration.


$40,670 - $50,201

How to Apply

To view full posting and apply electronically, please visit http://www.isbe.net / Careers at ISBE.  Interested parties must submit the required application, cover letter, resume, and transcripts (unofficial until recommended for hire).  The subject line should include the position number(s) you are interested in.

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