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Duties

Academy High is seeking a part-time Assistant to the Head of School to provide consistent, confidential, and professional administrative support for the head of school in order to maintain the well-being of the school and the broader community. The assistant to the head plays an integral role in the day-to-day goings on of both the faculty and the student body. The ideal candidate will be the first line of communication between the head of school and the wider community.

 

Essential Duties and Responsibilities

 

  • Promote the school’s mission, making it the center of all decisions and actions
  • Support an atmosphere of trust and openness among teachers, students, and parents
  • Organize and review daily priorities for the Head of School
  • Schedule, maintain, and confirm the Head of School’s appointments and calendar activities
  • Assist the Head of School with work and events related to the board of trustees
  • Manage all arrangements for faculty/staff meetings and employee events
  • Review the Head of School’s mail and email, and draft responses as directed
  • Screen the Head of School’s phone calls and take messages.
  • Prepare the Head of School’s memoranda.
  • Make travel arrangements for the Head of School and for guests of the school when needed
  • Provide general clerical duties and administrative support to the school
  • Manage and maintain teaching/administrative supplies and materials
  • Manage all personnel documents and files
  • Maintain family, faculty, and student databases to ensure that contact information is accurate and current
  • Prepare the parent directory
  • Prepare and manage the school calendar and other scheduled events
  • Open and deliver the school’s mail
  • Welcome visitors and manage all incoming communications via phone or email
  • Complete occasional errands
  • Assist in planning campus-wide events
  • Compile information as requested, formatting reports, graphs, tables, records, and presentations.
  • Other tasks as assigned by the Head of School

Qualifications

  • Prior experience in education or as an executive assistant to a high-level school administrator or corporate executive
  • Outstanding interpersonal skills
  • Dedication to a high level of confidentiality and discretion
  • Exceptionally capable in both written and oral communication
  • Excellent organizational skills while still exhibiting a high degree of flexibility
  • Technologically savvy
  • Proven success at working collaboratively and efficiently
  • Able to make quick decisions, take initiative, and prioritize tasks
  • Passionate about the mission and vision of the school
  • Warm and personable with a good sense of humor and considerable patience
  • High-energy and enthusiastic about working in an academic atmosphere

Salary/Benefits

Salary commensurate with related experience.

Additional Notes

Start date is ASAP.

It is the policy of Academy High not to discriminate in violation of the law on the basis of race, gender or gender identity, color, religion, age, sexual orientation, national origin, ancestry, or physical or mental disability unrelated to the ability to work or enjoy the benefits of the School's programs, facilities, or services. All persons are encouraged to apply.

How to Apply

Applicants should send a brief introductory email, along with a resume attached as a .pdf file, to jobs@academyhigh.org. Interviews (in person, by telephone, and via Skype) will begin immediately and will continue until position has been filled. Please visit www.academyhigh.org to learn more about the school.

Email Address

jobs@academyhigh.org

Job Posting Date

5/16/2019

Start Date

N/A